HRD Corp Claimable Course Claim - Training Provider

HRD Corp Claimable Course Claim - Training Provider

Overview
  1. Claims need to be submitted by employers after the approval of grants and training completion.
  2. Effective 1st August 2019, training claims must be submitted within six (6) months after training completion.
  3. Claims for SBL-Khas must be submitted by Training Providers before the employers’ submission of claims.
  4. Training Providers must ensure that the trainee attendance is accurate, as employers cannot amend it once approved.

The process to apply the claim application in e-TRis:-
(1) Login to the Training Provider’s eTRiS account
(2) Click Applications


(3) Click Claim
(4) Select Submit Claim With Grants - TP


(5) Click Claim at the Action Column (Only approved grants with completed trainings/events will be displayed)


(6) Provide the contact details of the Officer to be Contacted or select Others if the name is not in the record system and then click Next


(7) Verify the information (pre-populated from the Grant application) then click Next


(8) Fill in Trainer Information (updated by Training Provider) then click Next 


(9) Key in Trainee Attendance (updated by Training Provider) then click Next

(10) Update trainee attendance (75%) by clicking Edit, selecting Yes and clicking Update, after updating, click Save then click Save 


(11) There are two (2) options to upload the daily attendance data:

Option 1 - Selecting the training date in the calendar and click Search


- Next, please ensure that only trainee who attended was updated to “present”, and “absent” for those not attended, Save The Attendance Data, please make sure the listing was uploaded for everyday training and please attach the attendance T3 form, and click Next


Option 2
- By selecting the training date in Selective Date (press the Ctrl button on the keyboard if you want to highlight all training dates)
- Click Download Trainee Attendance List


- System will generate the trainee attendance list in Excel format (please open and save the Excel in the desktop) 


Tick Upload Excel File to Yes, browse the Excel file save in the desktop and click Add Attachment


- The system will upload trainee information based on the Excel file, please ensure that only the trainee who attended was updated to “present”, and “absent” for those not attend, then Save The Attendance Data, please make sure the listing was uploaded for everyday training and please attach the attendance T3 form and click Next



(12) Fill in the training provider declaration form and attach the documents as required then click Save & Submit to submit the application

*HRD Corp may request for any other relevant documents for verification/confirmation purposes

Important Document Requirement

JD/14 Form
  1. JD/14 Form only can be approved by MANAGER level and above
  2. JD/14 Form only can be approved after training completion.
  3. JD/14 Form MUST be filled in by the Training Provider completely as per requirement and submitted to the employer for declaration.
T3 Form
  1. The T3 form must be filled in by the Training Provider and ensure that trainees sign the form on a daily basis
  2. For remote online training, all trainee information needs to be filled up but the physical signature is not necessary
  3. T3 Form must be declared by the Training Provider and fulfill the form requirement 
Invoice
  1. The invoice must be addressed to Pembangunan Sumber Manusia Berhad @ Human Resource Development Corporation
  2. The invoice description must state the employer's name, training program title, and training date. 
  3. Training Provider must indicate the SST number in the invoice 

Application Submission
  1. Claims have been successfully submitted after clicking the Save & Submit button.
  2. The claim and payment will be processed within seven (7) working days. 
  3. A letter of approval will be sent to Training Providers via email once the claim is approved. 

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