The attendance list as stated in Form T3 is part of HRD Corp’s mandatory requirement, regardless of the training mechanism. This is because it shows detailed information about each trainee, including their NRIC number and citizenship status.
The employer or training provider must prepare the attendance list as stated in Form T3 for three (3) consecutive days, and the trainees need to sign the form on a daily basis
The employer or training provider must prepare the attendance list as stated in Form T3 for three (3) consecutive days, and the trainees need to sign the form on a daily basis.
Training providers need to fill in all required information in Form T3. However, trainees’ physical signatures are not required.
Training providers are encouraged to provide only one (1) copy of Form T3 that states all relevant training dates.
Training providers can replace the attendance list in Form T3 with a system-generated attendance report. However, it must include all information as required in Form T3, such as course title, course date(s), name of employer(s), NRIC, citizenship, and gender. The system-generated attendance report must be certified by the training provider and employer with their company stamps, names, and the designation of an authorised officer and date.
It is compulsory
to attach the system-generated attendance report during the claims submission
process because the report submitted to the enforcement unit will be used for
verification purposes only.
The attendance
list in Form T3 and Form JD/14 are to be filled up by the training provider ONLY.
This must be done when the training is conducted.
Form JD/14 form can be certified by someone who
holds a managerial position and above at the company.
Form JD/14
form shall only be certified by someone who holds a managerial position and
above at the company.
This is done to ensure that the management is aware
of any transactions that involve their levy and to avoid unforeseen
circumstances.
The above documents must be submitted to the training provider before the claim’s expiry date, in which all claims must be submitted within six (6) months from the completion date of the training programme.
(Refer to Employer’s Circular 3/2019)
Employers or
training providers are not required to provide or attach any training photos
during their claims submission process.
14. Do training providers or employers required to attach a 60-second training video recording during claim submission?
Training provider or employer is not required to
provide the 60-second of video for claims purposes. However, this should be provided
upon request from HRD Corp.
Employers can provide their digital signature and digital company stamp for claims purposes. However, employers must also provide a confirmation letter to training providers explaining the reasons why it was unable to provide a physical signature and company stamp for the relevant claims documents. Training providers need to upload or attach the confirmation letter from employers during the online claim submission.