PROPOSAL ELIGIBILITY

i. The eligibility requirements for interested parties submitting proposals are as follows:

• All active training providers registered with HRD Corp are eligible to submit proposals under this initiative.

• Training providers who are not currently registered with HRD Corp may apply for registration prior to submitting their proposal under this initiative through:

o HRD Corp Training Provider Registration portal.

o Walk-in Registration at Wisma HRD Corp, Bukit Damansara Kuala Lumpur with complete information and supporting documents.

• Must not have any ongoing legal issues.

• Must not be listed on HRD Corp’s suspended list.

• Must have no record of failure in implementing previously approved initiatives.

ii. Proposals must be submitted to HRD Corp within the timeframe specified in the Call for Proposals (CFP) under this initiative through following methods:

• Online submission via the designated platform through the HRD Corp portal.

• Manual submission at Wisma HRD Corp, Bukit Damansara, Kuala Lumpur. Proposals must be submitted in a sealed envelope (Attn: Strategic Initiatives Unit) and timestamped by the HRD Corp Receptionist before being placed in the submission box at the lobby.

iii. Training Providers (TPs) may submit a maximum of two (2) proposals for each initiative. Each proposal must contain only one (1) training programme.

iv. HRD Corp does not appoint agents to submit or receive proposals for this initiative.

SLOT SUBMISSION & TRAINEE ENROLMENT

i. Appointed party is required to create the ‘Class Slot’ via the Upskill Malaysia portal with the details of the participants and session plan attached.

ii. After slot creation, the appointed party MUST submit slot applications to complete the approved quota via the Upskill Malaysia portal at least fourteen (14) working days before the commencement of the training within the Letter of Appointment (LOA) validity period. This advance submission is required to ensure approval is obtained before the training commences.

iii. The payment mechanism comprises a 30% mobilisation fee upon slot approval, prior to the commencement of training, and the remaining 70% upon completion of the training and approval of the claim.

iv. The slot application must be submitted with the required details in the Upskill Malaysia portal as follows:

v. Appointed party must register trainees’ information in the Upskill Malaysia portal for verification and approval by HRD Corp officer to ensure smooth enrolment before the slot approval.

vi. Each trainee may attend up to two (2) training courses under the VETRI MADANI initiative. Additional course participation may be considered on a case-by-case basis, subject to strong justification on its relevance to the trainee’s career advancement and approval by HRD Corp.

vii. The appointed party is responsible for ensuring that selected trainees align with the initiative’s target audience.

viii. Appointed party must ensure the individual's supporting document below is attached for each trainee in the Upskill Malaysia.

ix. Once the training slot application has been approved, an email notification will be sent to the primary and secondary contact details.

x. Appointed party is strictly prohibited from conducting the training before the slot approval.

xi. Transfer trainee quota is prohibited once approved.

xii. Appointed party is responsible for ensuring the training is executed in accordance with the slot approval. Class combinations are not allowed.

xiii. Any changes or cancellations/replacement of trainees must be notified in writing to HRD Corp at least three (3) working days before the commencement. The training schedule must align with the approved total training days/hours.

xiv. The appointed party shall provide an introductory briefing to trainees, highlighting the roles of HRD Corp in the initiative.

xv. Appointed party must ensure the selected trainee fulfil the 80% attendance rate.

i. Appointed party must ensure the individual's supporting document below is available during the inspection to verify the individual's eligibility:

ii. HRD Corp will conduct verification visit to the training venues to inspect training course compliance, trainee attendance, and other related matters and documents. Appointed party must give their full cooperation to HRD Corp officers during the visit.

iii. If a trainee is not present in the classroom during the inspection, the trainee's attendance form will be marked as absent. The marked trainee attendance form must be attached during claim submission. Failure to provide the original trainee attendance will result in the claims being queried.

iv. HRD Corp Officers are authorised to interview trainees, capture photos/videos during session for any related purpose, including verification.

v. Appointed party must always ensure the company’s stamp is available during the verification visit.

vi. The person in charge from the appointed party must be available at the training venue to assist the Verification Officer with training and document verification.

vii. Training providers must ensure that an online meeting link is available throughout each course session to facilitate monitoring by HRD Corp officers. The camera view must provide a clear bird’s‑eye or wide‑angle view of the training room, covering the entire class area and all attendees at all times.