Training Verification Knowledge Based Initiatives

1. Objectives

Training verification will be conducted across training programmes within the HRD Corp landscape to ensure that training activities are delivered in accordance with the approved training grant and established guidelines, supporting the integrity and credibility of HRD Corp’s training ecosystem.

2. Scope of Verification

Training verification for levy training grants will cover the following five key scopes:

Training Execution	Verification will ensure that the training has commenced and is conducted in accordance with the grant policy.
Trainer	Verification will cover the trainer’s accreditation and ensure that the trainer conducting the programme is in accordance with the grant approval.
Trainee	Verification will cover trainer to trainee ratio and ensure that the number of trainees are in accordance with the grant approval.
Venue	The training venue will be verified against the grant approval.
Training Module	The training module delivered will be verified against the grant approval.

3. Verification Methods

Training verification for levy training grants will be conducted through two verification methodologies:

Physical Verification (PV)	Remote Online Verification (ROV)
Conducted through on-site verification at the approved training venue.	Conducted through Microsoft Teams or other online platforms such as Zoom, Webex or Google Meet.
Both methodologies are applied to verify that the training is conducted in accordance with the approved training grant requirements and established guidelines.

4. What Stakeholders Should Know

Employers and training providers are expected to ensure that training activities and related information are accurate, complete and in accordance with the approved training grant requirements.

Categories	Physical Verification (PV)	Remote Online Verification (ROV)
Method	Conducted on-site at the training venue.	Conducted remotely via Microsoft Teams or other online platforms.
Verification Notification	Verification is conducted without prior notification.	Stakeholders will be contacted on the day of verification.
Training Provider/ Employer Representatives	To minimise disruption to the training session, the designated PIC / authorised representative is required to facilitate the verification at the training venue.	To avoid any interruption to the training session, the designated PIC / authorised representative is required to facilitate the online verification.
Supporting documents	Relevant attendance records and supporting documents will be requested.	Relevant attendance records and supporting documents will be requested.
Verification Evidence	Photographs of the training session and attendance list will be taken by the verification officers as part of the verification evidence.	Screenshots of the online training session will be taken by the verification officers as part of the verification evidence.
Verification Outcome	Any non-compliance identified during the verification will be recorded, and the grant may be placed on hold, subject to further clarification and review during Claims submission.	Any non-compliance identified during the verification will be recorded, and the grant may be placed on hold, subject to further clarification and review during Claims submission.

Document Submission for ROV

All required supporting documents such as the attendance list and declaration form shall be emailed to the verification officer by 7.00 p.m on the same day the verification is conducted. Where additional time is required, the employer or training provider’s PIC shall inform the verification officer accordingly. Any extension of the submission timeline may be considered subject to the verification officer’s assessment of the circumstances and reasonable justification provided by the PIC.

5. Training Verification Process Flow