Licensed Training Materials

Licensed Training Materials

Definition of Licensed Training Materials

Licensed training materials are materials that are available in either physical or digital formats that are made compulsory by the principle in order to complete the course.

This is usually done in instances where appointed training providers are licensed to run signature courses from a principle. Such materials will be used by the trainer and trainees to facilitate the training programme throughout the duration of the licensed course. 

How to apply for licensed training materials to be claimable?

The HRD Corp registered training provider is required to provide the following document(s): 
a) Official letter to HRD Corp addressing to Head, Training Dept and indicate the followings:
i. type of Licensed Training Materials i.e., hardcopy or digital copy.
ii. approved training course that will be used the title and programme code number requested licensed training material.
iii. Purpose/justification on the use of licensed training material in the delivery of the approved courses.
b) Quotation/Invoice or other documents showing the ACTUAL purchase price of the material from the principal. 
c) a copy of physical licensed training material or digital licensed training material i.e. (E-Manual/E-Book/Online Access Link) to be submitted for HRD Corp review. The physical licensed training material can be collected from HRD Corp after the review.

Training provider may submit required documents for this application by HAND to HRD Corp or email to programmeregistration@hrdcorp.gov.my

The application should be submitted before the training commences. Successful applications will be notified through email.

The validity for this pre-approval is for a period of two (2) years. After this period, the training provider is required to submit a new application if they still subscribe to the licensed training materials from the principle. 

Notes: Training materials which are developed by the training provider themselves will not be considered. The cost of development should be borne by the training provider themselves and embedded into their course fee.

How to renew licensed training materials?

1. Official Application/Renewal Letter:
- Addressed to the Head of Training Market Department, HRD Corp - Shanmuga Sundaram

  1. Indicating:
  1. The type of Licensed Training Materials (e.g., hardcopy or digital copy).
  2. Approved training course details, including the title and programme code number requesting licensed training material.
  3. Purpose/justification for using licensed training material in the delivery of the approved courses.
  4. Material price in MYR including SST

2. Principal Letter:
  1. A letter from the Principal granting approval for the Training Provider (TP) to use the materials.
  2. The letter should specify:
    1. The programs for which the materials will be utilized.
    2. The price of the material in its original currency.

3. Licensed Training Material Copy:
  1. A copy of the physical licensed training material or digital licensed training material (e.g., E-Manual/E-Book/Online Access Link) must be submitted for HRD Corp review.
  2. Note: Physical materials can be collected from HRD Corp after the review.

4. Previous Pre-Approval Letter:
For renewal purposes, kindly provide a copy of the previous pre-approval letter.

Submission of Documents:
Training providers may submit the required documents:
* By Hand: Physical materials to HRD Corp Main Office
* By Email: Digital materials to iman.khaliesya@hrdcorp.gov.my

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